Hall of Fame Bylaws
WEST MILFORD HIGH SCHOOL
ATHLETIC HALL OF FAME
CONSTITUTION AND BY-LAWS
ARTICLE 1 MISSION STATEMENT
The mission of the West Milford High School Athletic Hall of Fame (HOF) shall be to honor former athletes, teams, volunteers/special contributors, and coaches who demonstrated outstanding achievement as well as those individuals who have provided distinguished service to West Milford High School in the area of athletics. The ultimate purpose of the Hall of Fame is to honor excellence in those who generated greater visibility for the high school, its academics, and the athletic program.
The Hall of Fame will award two scholarships annually. The award winners will be the high school’s student athlete nominee to the Passaic County Coaches Association, one male and one female. The Executive Committee will determine the amount annually.
ARTICLE 2 MEMBERS, OFFICERS AND DUTIES
The HOF Executive Committee members will consist of five or more members of the current and former West Milford Athletic community. The Executive Committee will oversee the entire induction process in a way that is fair and timely while maintaining its integrity. The Executive committee will include these positions:
Maintain all committee business, prepare meeting schedules, agendas and call special meetings.
Assign committees and responsibilities.
Maintain all valid applications for induction into the HOF, with the Athletic Directors Office.
Keep records of organization finances. Write checks and make deposits. Maintain appropriate business and tax applications and permits.
Keep a record of organization minutes, including attendance at meetings. Maintain HOF mail box in the Athletic Directors Office. Keep records and all HOF business.
Fund Raising Chair
Oversee all activities of the fund raising committee and HOF. Recommend to the Executive fundraising activities.
Executive Committee Member(s) at Large – Voting Members of the Executive Committee.
Initiate and handle all official communications between Executive Committee, school administration and the general public.
Web Site Chairperson
Oversee and manage the website, online ticketing and social media
Terms of office for committee members shall be a minimum of 3 years. All eligible Executive Committee members shall have full voting privileges concerning executive committee action.
Further, the Executive Committee shall annually review the Bylaws and make changes when appropriate.
ARTICLE 3 MEETINGS
A minimum of fifty percent of the total eligible membership shall constitute a quorum to conduct regular, special and voting meetings. The number of committee members in good standing and additional members will be determined by the Executive Committee. The Executive Committee will meet a minimum of 3 times per year. General Membership meetings will be scheduled as needed by the Executive Committee.
ARTICLE 4 COMMITTEE MEMBERSHIP / RESPONSIBILITES
All members are expected to be in attendance at all regular meetings, be actively engaged in pursuit of the organization’s objectives and goals and fulfill the following sub-committees, which may be changed by the Chairman as necessary:
Banquet/Awards: Responsible for invitations to honorees, RSVP, decorations, payments, seating, securing facility, ceremony format, arranging for guest speakers, etc.
Awards Committee: Choose and procure the awards for the event including those for inductees as well as for school display.
Banquet AD Book: Sell ads and boosters for the purpose of printing in the Banquet Program.
Selections/Nominations: Actively research candidates, screen nominations, discussion, select candidates to be placed on ballot on nominees to be placed on ballot.
Fundraising: Oversee and organize all fundraising activities of the organization.
Tricky Tray: Plan and organize all aspects of the Tricky Tray in conjunction with the fundraising committee.
Veterans/Alumni: Research all available date to make nominations to the selection committee with emphasis on the earlier years of West Milford High School in all categories, with the exception of the Legacy category.
Committee and subcommittee appointments are made by the Executive Committee. All activities of HOF Committee and sub-committee must be approved by the Executive Committee.
ARTICLE 5 NOMINATION CRITERIA
To be considered for the West Milford High School Athletic Hall of Fame, an Individual, Coach, Team or Special Contributor must meet the following criteria:
Athletes must have lettered in the sport for which they are being nominated. They must have been out of school for a minimum of 10 years prior to induction.
Coaches at West Milford High School who have served at least 5 years in the sport, and have contributed significantly to the welfare of student athletes and the progress of West Milford Twp. High School. The nominee must have been separated from all active coaching duties at West Milford High School, except if they are actively coaching when a previous team they coached is inducted into the Hall of Fame. Coaches may be selected for the HOF as an individual nomination or with a team they coached.
Teams are eligible 10 years from the completion of their athletic season. They must have won a County, State Sectional, State Group, and/or State All Group championship.
Special contributors who have made significant contributions to the development of student athletes and West Milford High School athletics. The nominee must be widely recognized for outstanding athletic related services.
The nominees must have exemplified character and integrity through his/her athletic contribution and been held in high regard by his/her peers.
ARTICLE 6 NOMINATIONS AND SELECTION PROCESS
A. Committee members shall vote anonymously by written closed ballot. The votes shall be tallied by the Athletic Director and a randomly selected committee member present at the meeting. A general guideline for final selection will be no less than: 3 individuals (Athletes), 2 coaches, 1 team, 1 special.
B. By Executive Decree, the Executive Committee may suspend the rules contained in these By Laws for the purpose of Induction in the Hall of Fame, with cause. The suspension of rules may include but not limited to, deadlines, nomination process, and limitations on inductees. The process for such to happen is an Executive Committee Member nominates someone in a HOF Category under Executive Decree. The Nomination needs a second and unanimous vote of Executive Committee Members present at said meeting.
C. HIGHLANDER LEGACY AWARD
The selection of this special category is reserved for the executive committee, through nomination, second, and a majority vote of the executive committee members present at said meeting. Consideration for the Highlander Legacy Award are for candidates who have made a lasting impact on athletics at West Milford High School through service to the community, state, or nation and subsequent consideration does not need to be reserved for candidates who have passed away.
D. Any nomination that is placed on the ballot for consideration but does not get elected will be forwarded to the next election cycle, retroactive to our first class. The nominator is free to update the nomination. Any nomination that is not placed on the ballot will need to be re nominated in the next cycle for consideration. This will be in effect for all categories.
ARTICLE 7 FINAL SELECTIONS / VOTING
Committee members shall vote anonymously by written closed ballot. The votes shall be tallied by the Chairman and a randomly selected committee member present at the meeting.
ARTICLE 8 AWARDS CEREMONY
The Hall of Fame Awards Dinner Induction Ceremony site and date will be determined at the discretion of the Executive Committee.
ARTICLE 9 DISSOLUTION
Should the West Milford Athletic Hall of Fame dissolve, the Executive Committee will order all outstanding invoices to be paid in full. The remaining balance will be distributed equally to the male and female West Milford Senior Student Athletes that are submitted to the Passaic County Coaches Association for Student Athlete of the Year in the form of scholarship money. Should there be a significant balance remaining, the Executive Committee may decide to spread the scholarships out over multiple years.
ARTICLE 10 CHARACTER CLAUSE
Any member inducted into the West Milford High School Athletic Hall of Fame may be removed for just cause by recommendation of a committee member and a majority vote of the Executive Committee.
Amendments to the Athletic Hall of Fame Constitution and By-Laws may be proposed by any member of the committee. They must be forwarded to the Executive Committee for action. The Executive Committee will accept, reject, or modify the proposed amendment. Bylaw changes may take place electronically. Proposed changes can be emailed to the Executive Committee Members and voting may take place via email.